June 18, 2021

Approved Franklin City Council Minutes (05/06/21)

Franklin City Council Meeting Minutes

JOEL W. ROGERS MUNICIPAL COURTROOM

May 6, 2021 (6:30 PM)

MAYOR & COUNCIL MEETING

The Mayor and Council of the City of Franklin, Georgia, met in regular session Thursday, May 6, 2021 at City Hall at 6:30 p.m. All Councilmembers were in attendance. 

Mayor Hayes began the meeting by welcoming everyone in attendance. Councilmember Almond gave the invocation and lead the pledge to the flag. 

MINUTES OF Council Meeting April 1, 2021

Councilmember Senn made a motion to approve the minutes, seconded by Councilmember Bradfield. The vote to approve the motion was unanimous.

 APPROVE THE ORDER OF THE AGENDA

Councilmember Bradfield made a motion to approve the order of the agenda, seconded by Councilmember Senn. The vote to approve the motion was unanimous.

DEPARTMENT REPORTS:

Finance – Finance Officer, Karen Boyd, gave the following report:

  • All accounts have been reconciled to the bank. General fund revenues exceeded expenditures by $18,724 for April. One of the main reasons for this increase was that we received $69,337 from Selective insurance towards repairing tornado damage to City buildings and the playground. Revenues are exceeding expenditures by $140,708 for the year. 
  • Sales tax decreased $10,853 from last month and $2,613 from April of last year. SPLOST decreased $2,744 from the previous month and increased $5,235 from March of last year. 
  • The Disaster Recovery Fund has received $2,015 in donations. Council guidance is requested on how to move forward with this account. 

Police Department – Chief Hannah had an update to provide under New Business “Police Department Policy Update”. 

Street Department – Street Supervisor Edward Ponder was not in attendance but Mayor Hayes updated Council that the street department was making tremendous progress cleaning up tornado damage in a short amount of time.  

City Attorney – Attorney Mecklin had legal matters to discuss and requested an Executive Session. 

UNFINISHED BUSINESS:  

  • Zoning Board Appointment – The two citizens who were recommended by Councilmembers at the previous Council Meeting, Cleveland Rutledge, Jr. and Robert Hilton, were also the only two citizens to turn in Board Member applications. Councilmember Almond made a motion to appoint Mr. Rutledge to the vacant position on the Zoning Board. Councilmember Israel made a motion to appoint Mr. Hilton to the vacant position on the Zoning Board, seconded by Councilmember Putzek. The vote to approve Councilmember Israel’s motion was unanimous, except for Councilmember Almond since he made the first motion and it was not withdrawn. 
  • Recovery Efforts – Mayor Hayes updated Council on the City recovery efforts after the tornado. The roof on Fire Station 1 was approved by insurance for a total replacement; as well as a few shingles on City Hall. The City recently received a FEMA declaration which will pay for 75% of the tornado expenses incurred. With this declaration, buying a piece of equipment to help pick up large stump and tree debris is now possible. Mayor Hayes continues to work with Georgia Forestry on options for disposing of the growing debris pile at the City land off Franklin Parkway. 

NEW BUSINESS:

  • Utility Management Service – Mayor Hayes spoke about Utility Management Services, Inc., a business that identifies utility pricing structures to save money for customers, like the Heard County Board of Education. Their contract requires a four year commitment and the City would receive 50% of the savings at no cost. Attorney Mecklin stated the four year commitment past the Council term was allowable since the Council wasn’t agreeing to pay anything. Councilmember Bradfield made a motion for Mayor Hayes to sign the agreement subject to Attorney Mecklin’s review, seconded by Councilmember Israel. The vote to approve the motion was unanimous.
  • Community Center Reopening Schedule – Council discussed reopening the Community Center to more rentals than one per week. Councilmember Israel made a motion to open the community center to unrestricted use, seconded by Councilmember Bradfield. The vote to approve the motion was unanimous.
  • Police Department Policy Update – Chief Hannah provided Council and Attorney Mecklin with Police Department Policy Updates. Councilmember Almond made a motion to adopt the Policy Updates, seconded by Councilmember Bradfield. The vote to approve the motion was unanimous.

PUBLIC COMMENTS: Diane Dunlap asked if the City had time lines on owners cleaning up tornado damage to property. Mayor Hayes explained the City needed to give owners time to work with their insurance companies and would reach out after a reasonable amount of time was given.

EXECUTIVE SESSION: Councilmember Putzek made a motion to enter into executive session to discuss litigation and personnel, seconded by Councilmember Bradfield. The vote to approve the motion was unanimous. Councilmember Bradfield made a motion to enter back into regular session, seconded by Councilmember Almond. The vote to approve the motion was unanimous. City Attorney Mecklin stated that no action was taken that needed to be reported during executive session.

COUNCIL COMMENTS: Councilmember Senn thanked Chief Hannah for how well he handled a recent incident at the High School. Councilmember Israel said that he called Chief Hannah about a gentleman and he handled it superbly. 

MAYOR COMMENTS: The Heard County Chamber of Commerce signed the contract for the Hotel Motel Tax. The tax will begin June 1st. At the next meeting there will be a discussion on the millage rate and discussion on the City retirement plan after a cost study was conducted.

ADJOURN:  There was no further business to conduct, and Councilmember Almond made a motion, seconded by Councilmember Putzek, to adjourn. The vote to approve the motion was unanimous. The meeting closed at 8:07 p.m. 

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