August 17, 2018

Board of Education Meeting Minutes (01/12/15)

BOE MINUTES (01/12/15)

school-board-meeting1(Franklin) — The Heard County Board of Education met in a regular meeting on January 12, 2015 at 7:00 p.m. at the Central Office in Franklin. Present were Chairman Roger Harrod, Vice Chairman Tim Holtzclaw, Ashley Awbrey, Mike Crockett, Chad Wood and Superintendent Jerry Prince.

I.  Mr. Harrod called the meeting to order and Mr. Crockett gave the invocation. Mr. Harrod welcomed Mrs. Awbrey to the Board.

II.  Mr. Holtzclaw moved to adopt the agenda. The Second was by Mr. Wood. Unanimous. See attachment book for agenda.

III.  Mr. Crockett moved to elect Mr. Harrod as Board Chairman, Mr. Holtzclaw as Board Vice Chairman and to set the date, time and meeting place of the Board as presented. The Second was by Mrs. Awbrey. Unanimous. See attachment book for list of meeting dates, times and place.

IV.  Mr. Wood moved to approve the minutes of the December 9, 2014 Meeting. The Second was by Mr. Crockett. Unanimous.

V.  There was no public participation.

VI.  Special Recognition

A.  Mr. Prince and the Board recognized retiring employee, Geneva Harcrow, and expressed appreciation for her years of service to the school system and the students of Heard County from 1978 to 2014.

B.  Mr. Prince and the Board recognized the Heard County School System, Heard County High School and principal Rodney Kay for the system being named to the College Board AP 5th Annual Honor Roll.

VII.  Policy Matters See attachment book for copy of policies.

A.  Mr. Prince presented Administrative Regulation IDCH-R(1)- Regulation for Dual/Joint Enrollment Programs (new) for consideration for adoption at the February 10, 2015 meeting.

VIII.  Central Office Reports

A.  School Improvement Report – Dr. Cole reported on 2014 CCRPI scores noting that the system scores were well above state average and were the highest in the RESA area. See attachment book for report.

B.  Technology Report- Mr. Kay reported on work toward completing a multiyear strategic technology plan.

C.  Transportation Report- Mr. Wilson reported on transportation during the recent cold weather.

D.  Maintenance Report- After discussion, Mr. Crockett moved to approve Southeast Siding to complete the Old Gym Roofing Project, Deck and Porch Repair Project, Handicapped Ramp Replacement Project and Gutter Installation Project at Centralhatchee Elementary. The Second was by Mr. Holtzclaw. Unanimous. See attachment book for bid summary. Mr. Wilson updated the Board on progress with replacing the gym floor at Heard Elementary and installation of the new playgrounds at Centralhatchee Elementary, Ephesus Elementary and Heard Elementary.

E.  School Food Service Report- Mrs. Grover reported on procurement of a grant to purchase a new oven at Heard Middle.

IX.  Superintendents Reports

A.  Financial

1.  Mr. Prince reviewed current financial statements, activity in Debt Service account, SPLOST fund expenditures, and grant funds. Mr. Prince reviewed fund balances in system accounts and SPLOST revenue. Upon Mr. Prince’s recommendation, Mr. Holtzclaw moved to approve the financial report as presented. The Second was by Mr. Crockett. Unanimous. See attachment book for report. 

2.  Mr. Prince reported on FY16 Budget Planning.

B.  Mr. Wood moved to hold the 2015 Annual BOE Retreat on February 6th and 7th at Heard High School. The Second was by Mr. Harrod. Unanimous.

C.  Mr. Prince reminded the Board of the 49th Annual Development Authority/Chamber of Commerce Dinner scheduled for January 23, 2015 at 6:30 p.m. at Heard Middle.

D.  There were no other reports.

X.  Items for  Discussion and/or Approval

A.  Upon Mr. Prince’s recommendation, Mr. Wood moved to approve additional 2014-2015 School Fund Raisers as presented. The Second was by Mr. Holtzclaw. Unanimous. See attachment book for list.

B.  Upon Mr. Prince’s recommendation, Mr. Holtzclaw moved to approve renovation of the lighting system at HCHS gymnasium using excess SPLOST funds. The Second was by Mr. Crockett. Unanimous.

C.  Upon Mr. Prince’s recommendation, Mr. Holtzclaw moved to approve the 2015-2016 System School Calendar as presented. The Second was by Mr. Crockett. Unanimous. See attachment book for calendar

D.  Mr. Prince shared a list of possible BOE retreat topics and requested members contact him to add items to the agenda if needed. See attachment book for list.

XI.  Personnel. See attachment book for personnel report.

A.  Superintendent Recommendations

1.  Mr. Prince reported on the retirement of Marie Gay and Bonnie Vernon from certified positions effective at the end of the 2014-2015 school year. 

2.  Mr. Prince reported on the retirement of Gail Prichard, Patricia Patterson and Cutine Barber from classified positions effective at the end of the 2014-2015 school year. 

3.  Upon Mr. Prince’s recommendation, Mr. Wood moved to accept the resignation of Sheenah Pike from a classified position effective immediately. The Second was by Mrs. Awbrey. Unanimous.

B.  There were no other personnel items to discuss. 

XII.  There were no reminders

XIII.  The meeting was adjourned on a motion by Mr. Crockett and Second by Mr. Harrod. Unanimous.

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