September 21, 2017

Board of Education Meeting Minutes (8/09/11)

Mike Crockett, Tim Holtzclaw, Tony Burson, Mrs. Glovis South, HCMS Principal Mike Roberts, Roger Harrod, Morris Long

The Heard County Board of Education met in a regular meeting on August 9, 2011 at 7:00 p.m. at the Central Office in Franklin.

Present were Chairman Morris Long, Vice Chairman Roger Harrod, Tony Burson, Mike Crockett, Tim Holtzclaw and Superintendent Jerry Prince.

I. Mr. Long called the meeting to order and Mr. Harrod gave the invocation.

II. Mr. Crockett moved to adopt the agenda with the addition of F. Quote for Grading under IX. Items for Approval. The Second was by Mr. Burson. Unanimous. See attachment book for agenda.

III. Mr. Holtzclaw moved to approve the minutes of the July 12 & 26, 2011 Meetings. The Second was by Mr. Crockett. Unanimous.

IV. Special Recognition

A. Mr. Mike Roberts, Heard County Middle School Principal, recognized Mrs. Glovis South, Heard County Middle School Media Specialist for her recent accomplishment in being awarded the 2011 American Association of School Librarians’ Information Technology Pathfinder Award. He congratulated Mrs. South on being one of only two individuals in the nation recognized for their excellent work with informational technology. On behalf of the Board, Mr. Long expressed pride in Mrs. South and her recognition.

B. Mr. Prince presented certificates documenting Board Member participation in training during FY11 to Chairman Morris Long, Vice Chairman Roger Harrod, Board Member Tony Burson, Board Member Mike Crockett, and Board Member Tim Holtzclaw.

V. There was no public participation.

VI. Policy Matters. See attachment book for policies.

A. Upon Mr. Prince’s recommendation, Mr. Burson moved to approve policies DIB- Financial Reports (amended) and DCL- Fund Balance (new). The Second was by Mr. Harrod. Unanimous.

B. Mrs. Rayfield presented policies for the Board to review and consider for approval at the August 13, 2011 meeting. Policies presented were BHB- Nepotism (new), JB- Student Attendance (amended), and JGCD- Medication(amended).

VII. Staff Reports

A. Dr. Cole reviewed changes to elementary counselor services, plans to review K-3 reading programs and instructional practices, and current enrollment.

B. Mr. Kay reviewed upcoming bus purchases.

VIII. Superintendents Reports

A. Mr. Prince reviewed current financial statements, activity in Debt Service account, SPLOST fund expenditures, and grant funds. Mr. Prince reviewed fund balances in system accounts and SPLOST revenue. Upon Mr. Prince’s recommendation, Mr. Holtzclaw moved to approve the financial report as presented. The Second was by Mr. Burson. Unanimous. See attachment book for report.

B. Mr. Prince reviewed construction progress.

IX. Items for Approval

A. Mr. Crockett moved to approve contract for FY12 with One Call Now for the emergency contact system. The Second was by Mr. Burson. Unanimous. See attachment book for contract.

B. Mr. Holtzclaw moved to approve purchase of two 72 passenger school buses and one 48 passenger school bus with a lift. The Second was by Mr. Harrod. Unanimous. See attachment book for quote.

C. Mr. Burson moved to approve the purchase of a downdraft table and contractor saw for the construction program if QSCB funds were available. The Second was by Mr. Holtzclaw. Unanimous. See attachment book for quote.

D. Mr. Holtzclaw moved to approve the FY12 CTAE Local Plan as submitted. The Second was by Mr. Harrod. Unanimous. See attachment book for report.

E. Mr. Crockett moved to approve a quote from Hunter Grading for work on the greenhouse drive to be purchased with QSCB funds. The Second was by Mr. Burson. Unanimous. See attachment book for quote.

X. Personnel. See attachment book for recommendations.

A. Upon Mr. Prince’s recommendation, Mr. Harrod moved to approve Brandy Cook for a non-certified position. The Second was by Mr. Burson. Unanimous.
B. Mr. Crockett moved to enter executive session to discuss compensation of an employee. The Second was by Mr. Harrod. Unanimous.
The Board resumed regular session on a motion by Mr. Crockett and a Second by Mr. Holtzclaw. Unanimous. See attachment book for affidavit.
No action was taken in executive session.

XI. The meeting  was adjourned on a motion by Mr. Crockett and Second by Mr. Burson. Unanimous.

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