December 12, 2018

Franklin City Council Minutes (08/02/18)

Franklin City Council Meeting Minutes

CITY HALL COURTROOM

August 2, 2018(6:30 PM)

MAYOR & COUNCIL MEETING

The Mayor and Council of the City of Franklin, Georgia, met in regular session Thursday, August 2, 2018 at City Hall at 6:30 p.m. All councilmembers were in attendance. Mayor Rogers began the meeting by welcoming everyone in attendance then gave the invocation. Councilmember Almond lead the pledge to the flag.

MINUTES OF Council Meeting June 7, 2018

Councilmember Jiles made a motion to approve the minutes, seconded by Councilmember Bradfield. The vote to approve the motion was unanimous.

APPROVE THE ORDER OF THE AGENDA

Councilmember Hayes made a motion to approve the order of the agenda, seconded by Councilmember Almond.  The vote to approve the motion was unanimous.

DEPARTMENT REPORTS

Finance – Finance Officer, Karen Boyd, spoke on the following report:

  • All accounts have been reconciled to the bank.  General fund expenses exceeded revenues by $21,374 in July.  Year-to-date, revenues are still exceeding expenses by $24,954 and we are extremely close, $2,000 over, to budgeted expenditures.   

  • Sales tax increased $5,572 from last month and decreased $2,670 from last year. SPLOST increased $906 from last month and decreased $6,309 from last year.  

  • This month will be busy with beginning on the working stages of the 2019 budget; as well as, the early stages of the property tax process.

Police DepartmentChief Hannah, had the Director of the Development Authority, Kathy Knowles, give an update on the success of the Back to School Bash. Over 700 people participated in the event, 500 bags of school supply “kits” were given out, and about $12,000 worth of school supplies went to Heard County students. Ms. Knowles thanked the City for their donation.  Chief Hannah wrapped up by requesting an Executive Session to discuss personnel.

Street DepartmentStreet Supervisor, Alan Holcomb, requested Council permission to purchase a pull-behind lift with SPLOST money that could assist the street department in changing out flags and light bulbs throughout the year. Councilmember Almond made a motion to purchase a $28,900 lift from Agrimerica Farm and Construction LLC, seconded by Councilmember Jiles. The vote to approve the motion was unanimous.

City AttorneyAttorney David Mecklin updated the Council that the sale of Riverside Mobile Home Park had stalled due to asbestos found in the mobile homes. Commitments to clean up the property had been made to the City. If the sale doesn’t finalize, the pending lawsuit against the owner will continue.        

UNFINISHED BUSINESS

  1. 2017 Audit CompleteCity Auditor, Julie George, of Rushton and Company, gave a presentation of the 2017 City Audit to the Council. The City audit and reports were timely filed this year with the State.

  2. City SquareCouncil discussed re-paving of the City Square and Councilmember Jiles introduced Darryl Wiggins, Heard County Public Works Shop Manager, to discuss paving suggestions and pricing. Mayor Rogers stated that him, Councilmember Jiles, and Councilmember Hayes will each work towards the paving of the square by visiting County roads that have been re-paved and gathering more product and pricing information.

  3. CDBG UpdateLaurie Cook, Director of Heard County Water Authority, recommended that the Council accept the lowest qualified bidder, IPR Southeast, LLC, for $1,053,673.05 to complete sanitary sewer and water system improvements. Being that the lowest bid was $206,800.05 over budget, Heard County Water Authority agreed to provide the additional $206,800.05 required to fund the project. Councilmember Jiles made a motion to authorize the Mayor to sign and accept the IPR Southeast, LLC bid, seconded by Councilmember Bradfield. The vote to approve the motion was unanimous.

NEW BUSINESS

  • Franklin Parkway North Freddy Kitchens of South Georgia Paving and Daryl Wiggins, H.C. Public Works Shop Manager, explained how the crew contracted to pave from the City limits to Hwy 27 mistakenly paved half a mile into the City. The total mistake was estimated at $40,000 with material alone about $21,000. Council was asked to consider reimbursing the contractor. Council discussion concluded when Attorney Mecklin asked to research the legality of such request before Council voted on a decision. Heading Attorney advice, no action was taken.

  • Trees on City Property Behind High School Fieldhouse Mayor Rogers stated that the High School was requesting permission to cut down some trees on City property. The school had concerns that the trees may fall onto the High School Fieldhouse. Councilmember Bradfield made a motion to allow the High School to cut down the trees, seconded by Councilmember Almond. The vote to approve the motion was unanimous.

  • Millage Rate –  The City tax digest increased which led to Council discussion on either using the rollback millage rate or keeping the same millage rate as last year.  Councilmember Almond made a motion to advertise and hold three public hearings to propose the millage rate be the same as last year, seconded by Councilmember Hayes. The vote to approve the motion was unanimous.

PUBLIC COMMENTS

 NONE

EXECUTIVE SESSION

Councilmember Bradfield made a motion to enter into executive session to discuss personnel, seconded by Councilmember Jiles.  The vote to approve the motion was unanimous. Councilmember Bradfield made a motion to enter back into regular session, seconded by Councilmember Almond.  The vote to approve the motion was unanimous. Mayor Rogers stated that no action was taken during executive session.

COUNCIL COMMENTS  

NONE

MAYOR COMMENTS

NONE

ADJOURN

There was no further business to conduct and Councilmember Jiles made a motion, seconded by Councilmember Almond, to adjourn.  The vote to approve the motion was unanimous.

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