HEARD COUNTY BOARD OF COMMISSIONERS MEETING
SEPTEMBER 26, 2013 – 6:30 P.M.
The Heard County Board of Commissioners held a Commissioners Meeting on September 26, 2013 at 6:30 p.m. in the courtroom of the Heard County Courthouse.
In attendance at the meeting were Chairman Lee Boone, District 1 Commissioner Larry Hooks, District 2 Commissioner Jacob Cammon, District 3 Commissioner Gwen Caldwell, District 4 Commissioner Frank Crook, District 5 Commissioner Sandi Allen, and County Attorney Jerry Ann Conner.
Chairman Boone called the meeting to order and welcomed everyone present. Mr. Randy Chestnut, resident of Heard County gave the invocation.
Agenda Item # 3 – Presentation of Service Award – Chairman Boone and the Board presented a plaque to Mr. Tim Rogers for 25 years of service to Heard County. The entire Board thanked Mr. Rogers for his loyal and dedicated service to Heard County.
Agenda Item # 4 – Approval of Minutes – On motion (Allen) and second (Crook), the Board unanimously voted to approve the minutes from August 22, 2013 as presented.
Agenda Item # 5 – Amend Agenda – Chairman Boone asked for an amendment to New Business to include item – b. – Approve proclamation to commemorate the 75th anniversary of the West Georgia Soil and Water Conservation District. On motion (Allen) and second (Crook), the Board unanimously approved this amendment.
Agenda Item # 6 – New Business – a. Discuss Certificate of Deposit – Felicia Adams, Finance Director – Finance Director Felicia Adams stated that the certificate of deposit (CD) that the County put aside in the past for emergencies is up for renewal. She stated that she asked five banks to give her a quote on renewing this CD for 12 months.
She received responses from three of the banks. The rates she received were as follows:
B B & T – 0.22% – 12 month rate
Certus – 0.25% – 12 month rate
Regions – 0.05% – 12 month rate
She stated that the rates are down from the last time the CD was renewed. She also stated that the CD only earned $4500.00 in interest during the last year and early withdrawal penalties could exceed that amount should the county decide to renew the CD now and then need the funds in the general fund account later.
Chairman Boone explained that revenues are down approximately 20% due to the decrease in LOST. The tax digest is not ready and the property tax bills may be delayed until January 1st, possibly February 1st. He recommended that the Board put this money in the general fund now instead of renewing the CD and then needing the funds for operating expenses.
He stated that the money will draw interest in the general fund checking account for now and if the money is not needed; the CD rates may be higher at a later date. After some discussion, the Board voted 4 to 1 to deposit this money into the general fund account and to only use the money if it is needed due to the revenue shortfall.
The motion was made by Commissioner Crook and seconded by Commissioner Caldwell. Commissioner Crook, Cammon, Caldwell and Hooks voted for the motion. Commissioner Allen voted against the motion.
b. Approve proclamation to commemorate the 75th anniversary of the West Georgia Soil and Water Conservation District – Chairman Boone read a proclamation sent to him earlier in the day commemorating the 75th anniversary of the West Georgia Soil and Water Conservation District. On motion (Allen) and second (Cammon), the Board unanimously approved this proclamation.
Agenda Item # 7 – Old Business – a. Discuss CAD System – Mr. Mike Simmers with LAS Systems addressed the Board regarding questions and concerns from the Board regarding the CAD system purchased last year for the 911 center. Chairman Boone and 911 Director Chris Acosta expressed their concerns that the CAD system is still not working properly and how to resolve these problems. After much discussion, the Board agreed that the County Attorney Jerry Ann Conner will draft a letter to LAS Systems that states the problems that 911 is having with the CAD system and allow LAS Systems time to address these problems.
Agenda Item # 8 – Public Comments – None.
Agenda Item # 9 – Executive Session - None.
There being no further business, on motion (Caldwell) and second (Cammon), the Board unanimously voted to adjourn.
*Minutes provided by Patty Jiles