September 16, 2014

Heard County BOE Meeting Minutes (01/14/14)

(Franklin) — The Heard County Board of Education met in a regular meeting on January 14, 2014 at 7:00 p.m. at the Central Office in Franklin.

Present were Chairman Roger Harrod, Vice Chairman Tim Holtzclaw, Mike Crockett, Morris Long, Chad Wood and Superintendent Jerry Prince.

  1. Mr. Harrod called the meeting to order and Mr. Holtzclaw gave the invocation.

  1. Mr. Holtzclaw moved to adopt the agenda. The Second was by Mr. Wood. Unanimous. See attachment book for agenda.

  1. Organization of the Board for 2014

    1. Mr. Crockett moved to elect Roger Harrod to continue as chairman for 2014, to elect Tim Holtzclaw to continue as vice chairman for 2014, and to approve the Board of Education meeting dates, times and places for 2014 as approved at the December 2013 Board meeting. The Second was by Mr. Long. Unanimous.

  1. Mr. Wood moved to approve the minutes of the December 10, 2013 Meeting. The Second was by Mr. Holtzclaw. Unanimous. 

  1. There was no public participation.

  1. Central Office Reports.

    1. Dr. Cole reported on calculations for the College and Career Ready Performance Index (CCRPI) for 2012 and 2013 and shared Winter 2013 EOCT summary scores. See attachment book for reports.

    2. Mr. Kay provided an update on the recent e-mail server migration.

    3. Mr. Wilson provided an update on bid collection for a new bus, changes to bus routes due to retirement and maintenance work related to the recent cold weather.

    4. Mr. Wilson updated the Board on HCHS baseball field renovations, HCES landscaping project work and HCHS football turf replacement warranty work.

    5. There was no school food service report.

  1. Superintendents Reports

    1. Financial

      1. Mr. Prince reviewed current financial statements, activity in Debt Service account, SPLOST fund expenditures, and grant funds. Mr. Prince reviewed fund balances in system accounts and SPLOST revenue. Upon Mr. Prince’s recommendation, Mr. Crockett moved to approve the financial report as presented. The Second was by Mr. Wood. Unanimous. See attachment book for report.

      2. Mr. Prince reported on continued work on developing the FY15 budget.

    2. Mr. Prince reported on the upcoming retreat February 7th and 8th at Heard County High School.

    3. Mr. Prince reminded the Board of the upcoming Development Authority/Chamber of Commerce Dinner on January 31st at Heard Middle.

    4. There were no other reports.

  1. Items for Discussion

    1. Mr. Prince discussed making up recent snow days on February 17th & 18th.

    2. Presentation of the HCHS Athletic Budget was delayed until the regular February meeting.

    3. The Board discussed possible retreat agenda items. Board members will contact Mr. Prince with any other items they wish to add between now and the retreat. See attachment book for list.

  1. Items for Approval

    1. Mr. Wood moved to approve additional 2013-2014 fund raisers as presented. The Second was by Mr. Holtzclaw. Unanimous. See attachment book for list.

    2. Mr. Long moved to approve the proposed HCHS Baseball Field Renovation Change Order. The Second was by Mr. Harrod. Unanimous. See attachment book for change order.

  1. Personnel. See attachment book for personnel report.

    1. Upon Mr. Prince’s recommendation, Mr. Wood moved to approve the resignation of Miranda Parmer from a certified position effective at the end of the 2013-2014 school year. The Second was by Mr. Holtzclaw. Unanimous. Mr. Prince reported on the retirement of Andrea Mitchum and Kathy Bell from certified positions effective at the end of the 2013-2014 school year. Upon Mr. Prince’s recommendation, Mr. Long moved to approve Sandy Covington for a non-certified position. The Second was by Mr. Holtzclaw. Unanimous. Mr. Prince reported on the retirement of Josephine Wilkes from a non-certified position. The Board expressed appreciation for Mrs. Mitchum, Mrs. Bell and Mrs. Wilkes many years of service to the students of Heard County.

    2. Mr. Wood moved to enter executive session to discuss a personnel issue and personally identifiable information from a student’s educational record. The Second was by Mr. Holtzclaw. Unanimous. The Board resumed regular session on a motion by Mr. Crockett and a second by Mr. Wood. Unanimous. No action was taken in executive session. See attachment book for affidavit.

  1. Mr. Prince reminded the Board of Whole Board Training on January 28th at 6:00 p.m. at the Central Office and Qualifying and Filing Requirement. See attachment book for qualifying and filing requirements documents.

  1. The meeting was adjourned on a motion by Mr. Crockett and Second by Mr. Long. Unanimous.

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