November 19, 2017

School Board Meeting Minutes (12/13/11)

The Heard County Board of Education met in a regular meeting on December 13, 2011 at 7:00 p.m. at the Central Office in Franklin. Present were Chairman Morris Long, Mike Crockett, Tim Holtzclaw and Superintendent Jerry Prince. Vice Chairman Roger Harrod was out of town on business.

I. Mr. Long called the meeting to order and Mr. Prince gave the invocation.

II. Mr. Holtzclaw moved to adopt the agenda with the removal of item XI Superintendent Evaluation. The Second was by Mr. Crockett. Unanimous. See attachment book for agenda.

III. Mr. Crockett moved to approve the minutes of the November 8, 2011 Meeting. The Second was by Mr. Holtzclaw. Unanimous.

IV. Special Recognition

A. Mr. Prince presented Mr. Crockett with a pen from GSBA recognizing his 19 years of service to the Heard County Board of Education.

B. Mr. Prince presented a letter from the faculty and staff at Heard Elementary School thanking the Board for the new computer lab. See attachment book for letter.

V. There was no public participation.

VI. Policy Matters. See attachment book for policies.

A. Mr. Holztclaw moved to approve Policy GAK(1)(Revised)- Criminal Background Check. The Second was by Mr. Crockett. Unanimous.

VII. There were no staff reports.

VIII. Superintendents Reports

A. Mr. Prince reviewed current financial statements, activity in Debt Service account, SPLOST fund expenditures, and grant funds. Mr. Prince reviewed fund balances in system accounts and SPLOST revenue. Mr. Prince reported on the underpayment of funds to State Health Benefit Program in 2009 and the current payment to bring our account current. Upon Mr. Prince’s recommendation, Mr. Crockett moved to approve the financial report as presented. The Second was by Mr. Holtzclaw. Unanimous. See attachment book for report.

B. Mr. Prince presented a construction report.

C. Other

  • 1. Mr. Prince reported on ongoing work by Judge Bledsoe to determine a course of action to fill the District 1 BOE vacancy.
  • 2. Mr. Prince reported on principal visits to classrooms with a total of 182 visits in October and 208 visits in November. Mr. Prince also reported on Central Office staff visits during the 2nd 9 weeks to all classrooms in the system. See attachment book for report.
  • 3. Mr. Prince reported on Heard Elementary’s initiative in Math this year with the addition of Braves Time each day for student small group work on math fluency and math standards. He shared a chart showing improvements in Math Fluency tests from the Fall to Winter benchmark. See attachment book for chart.
  • 4. Upon Mr. Prince’s request, Mr. Crockett moved to amend the 360 Administrator Evaluation. The Second was by Mr. Holtzclaw. Unanimous. See attachment book for sample.

IX. Items for Approval.

A. Mr. Holtzclaw moved to approve the final pay request to Torrance Construction for completion of work on the Ephesus Gym Project (to be paid with general funds). The Second was by Mr. Crockett. Unanimous. See attachment book for request.

B. Mr. Crockett moved to approve the quote from Praters for the screening and recoating of the Heard Middle gym floor (to be paid with QSCB funds). The Second was by Mr. Holtzclaw. Unanimous. See attachment book for quote.

C. Mr. Holtzclaw moved to amend the system 457(b) plan to comply with the HEART Act. The Second was by Mr. Crockett. Unanimous. See attachment book.

D. Mr. Crockett moved that the Board of Education Districts remain the same as before since all are in compliance with requirements. The Second was by Mr. Holtzclaw. Unanimous. See attachment book.

E. Mr. Holztclaw moved to set the 2012 Board retreat for February 3rd from 5:00 PM- 10:00 PM and February 4th from 8:00 AM-5:00 PM at Dolce in Peachtree City, GA.

X. Personnel. See attachment book for recommendations.

A. Upon Mr. Prince’s recommendation, Mr. Crockett moved to accept the resignation of Sandra Holtzclaw from a non-certified position effective December 16, 2011. The Second was by Mr. Holtzclaw. Unanimous.

B. Upon Mr. Prince’s recommendation, Mr. Holtzclaw moved to approve Nikki Barnes and Tim Caldwell for non-certified positions. The Second was by Mr. Crockett. Unanimous.
C. Mr. Prince reported on the retirement of Gail Hardy, bus driver, effective January 1, 2012. The Board and Mr. Prince expressed their appreciation for Ms. Hardy’s many years of service to the students of Heard County.

XI. The meeting was adjourned on a motion by Mr. Crockett and Second by Mr. Holtzclaw. Unanimous.

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