July 23, 2021

Approved Franklin City Council Minutes (06/03/21)

Franklin City Council Meeting Minutes

JOEL W. ROGERS MUNICIPAL COURTROOM

June 3, 2021 (6:30 PM)

MAYOR & COUNCIL MEETING

The Mayor and Council of the City of Franklin, Georgia, met in regular session Thursday, May 6, 2021 at City Hall at 6:30 p.m. All Councilmembers were in attendance. 

Mayor Hayes began the meeting by welcoming everyone in attendance. Attorney Mecklin gave the invocation and Councilmember Almond lead the pledge to the flag. 

MINUTES OF Council Meeting April 1, 2021

Councilmember Putzek made a motion to approve the minutes, seconded by Councilmember Israel. The vote to approve the motion was unanimous.

APPROVE THE ORDER OF THE AGENDA

Councilmember Bradfield made a motion to amend the order of the agenda to add “New Roof for Fire Station #1and “LED Light Upgrade for Fire Station #1” under New Business, seconded by Councilmember Senn. The vote to approve the motion was unanimous.

DEPARTMENT REPORTS:

Finance – Finance Officer, Karen Boyd, was not in attendance and there was nothing to report. 

Police DepartmentChief Hannah was not in attendance and there was nothing to report. 

Street Department – Street Supervisor Edward Ponder was not in attendance but Mayor Hayes updated Council that the street department had been working on various tasks, such as replacing a tornado damaged storm drain on Newnan Street, in addition to keeping up with the grass cutting.

City Attorney – Attorney Mecklin inquired if the City legal matter had been successfully served by an Officer and Mayor Hayes told him a second attempt at contact was scheduled.

UNFINISHED BUSINESS:  

  1. Recovery Efforts — Mayor Hayes updated Council on the ongoing FEMA process involving weekly conference calls and detailed storm damage information. The City had been given 6 months from the FEMA declaration, May 5th, to get all emergency work done and it has been completed. Any permanent work had been given 18 months from the day of declaration to be completed. Mayor Hayes would like this work to be completed in 6 months, including disposal of the estimated 8,500 cubic yard debris pile on City land

NEW BUSINESS:

1. Summerfest – Councilmember Bradfield made a motion to declare Summerfest on Saturday, June 26a Special Event, seconded by Councilmember Putzek. The vote to approve the motion was unanimous.

2. City Retirement Plan – Mayor Hayes presented information based on a GMA actuaryretirement plan cost study on increasing the current 1.25% calculation rate to 1.75% to keep up with rates more typically used in present day retirement plans. Since GMA only updates rates in January of each year and there are not any employees retiring immediately, Council has time to review the information and vote at the November or December Council meeting.

3. Millage Rate – Mayor Hayes presented information to Council for review on historical millage rates and the revenue received since 2014.

4. New Roof for Fire Station #1 – Mayor Hayes updated Council that insurance will cover the cost of a new fire station shingled roof after the tornado and presented quotes. Councilmember Almond made a motion to approve the Nutt Roofing quote in the amount of $24,200, seconded by Councilmember Putzek. The vote to approve the motion was unanimous.

5. LED Light Upgrade for Fire Station #1 – Mayor Hayes and Chief Hannah had researched Councilmember Putzeks inquiry about the doorbell and lighting not working at the Fire Station and found that the existing electrical system needed so many repairs it would be best to replace the entire electrical system with SPLOST funds and make it more energy efficient to LED lighting. Councilmember Bradfield made a motion to approve the quote from Plugged In Electrical for $10,000, seconded by Councilmember Almond. The vote to approve the motion was unanimous. 

PUBLIC COMMENTS: None

EXECUTIVE SESSION: None

COUNCIL COMMENTS: Councilmember Israel asked with Recovery Effortsunder Unfinished Business, where the City was at with the Disaster Fund. Mayor Hayes explained the original goal was to apply the money to various residentsinsurance deductibles but the amount collected was not enough so Council discussed optimal ways on a smaller scale that the money could be donated

MAYOR COMMENTS: Qualifying dates will be set at the next Council meeting

ADJOURN:  There was no further business to conduct, and Councilmember Almond made a motion, seconded by Councilmember Putzek, to adjourn. The vote to approve the motion was unanimous. The meeting closed at 6:59 PM. 

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