December 12, 2019

Approved Franklin City Council Minutes (10/03/19)

Franklin City Council Meeting Minutes

CITY HALL COURTROOM

Oct. 3, 2019 (6:30 PM)

MAYOR & COUNCIL MEETING

The Mayor and Council of the City of Franklin, Georgia, met in regular session Thursday October 3, 2019 at City Hall at 6:30 p.m. All Councilmembers, except for Councilmember Jiles, were in attendance.

Mayor Rogers began the meeting by welcoming everyone in attendance. Attorney Mecklin gave the invocation and Councilmember Almond lead the pledge to the flag.

MINUTES OF Council Meeting September 11, 2019

Councilmember Bradfield made a motion to approve the minutes, seconded by Councilmember Hayes. The vote to approve the motion was unanimous.

AMEND THE ORDER OF THE AGENDA

Councilmember Hayes made a motion to amend the order of the agenda, dropping New Business item number three “WatchGuard Proposals”, seconded by Councilmember Bradfield. The vote to approve the motion was unanimous.

DEPARTMENT REPORTS:

Finance – Finance Officer, Karen Boyd, spoke on the following report:

  • All accounts have been reconciled to the bank. General fund expenses exceeded revenues by $4,917 for September and $14,855 for the year. 

  • Sales tax decreased $8,315 from last month and decreased $11,577 from September last year. Although the September sales tax was less than expected, the overall total year-to-date is up $6,227 from last year. SPLOST increased $4,842 from last month and decreased $698 from August last year. 
  • Property taxes have been mailed and payments are steadily arriving. Business license renewals will be mailed next week. 
  • The three-year budget comparison was emailed to each of you in August. Please let me know if there are any changes you wish to see for the 2020 budget. Based on your responses, I will email a 2020 budget mid-month for your review. There will be an additional expense for the fire station generator natural gas bill but overall, the budget will be similar to last year, pending Council feedback. 

Police Department – Chief Hannah spoke to the Council about preparations for the 11th Annual Trunk or Treat event and encouraged community participation. 

Street Department – Street Supervisor, Alan Holcomb, was not in attendance and there was nothing to report. 

City Attorney – Attorney Mecklin had updates that related to agenda items. 

UNFINISHED BUSINESS:

  • Franklin Farmers Market – Attorney Mecklin revised the “Franklin Farmers Market Standards” and created an “Agreement Between the City of Franklin and Franklin Farmers Market, LLC” that would act as a contract between the two and implement the Standards. Mr. Swett agreed to check on the liability insurance coverage that he has for his farm to see if it would also provide adequate coverage for farmers market liability. Mr. Swett updated Council that he has filed all necessary paperwork creating an LLC and obtaining an EIN but is waiting on final confirmation from the State on the LLC approval. Attorney Mecklin advised Council that the “Agreement” couldn’t be signed at this time because the LLC doesn’t yet exist, but the Council could approve signing the contract once Mr. Swett has proof that Franklin Farmers Market, LLC exists and has proof of adequate liability insurance coverage. Councilmember Hayes made a motion to Attorney Mecklin’s statement, seconded by Councilmember Almond. The vote to approve the motion was unanimous. Councilmember Hayes made a motion to extend the temporary approval of the Farmers Market that was given at the previous Council meeting for another thirty days, seconded Councilmember Putzek. The vote to approve the motion was unanimous.

  • Trash Concerns – Council continued discussion on trash concerns from the previous meeting. Mayor Rogers suggested implementing a tagging system. When a trash customer is past due on the previous month and current month of trash service, they will receive a tag on their trashcan stating that they are Cut Off from trash service until they pay their bill. The customer will then need to return their tag when they come to pay their balance in full at City Hall. If they do not return their tag, they will be charged $10. If they are tagged twice in six months, they will be placed on quarterly billing for service. The tagging system would begin in January and customers will be notified on their trash bills. Councilmember Almond made a motion to begin this tagging system in January, seconded by Councilmember Putzek. The vote to approve the motion was unanimous.
  • Hotel/Motel Tax – Mayor Rogers explained that if Council approved the hotel/motel tax it would still need to be approved by State Representative Nix and the process could take until summer to fully go into effect. Attorney Mecklin estimated the City may begin seeing revenues from this tax collecting in July. Councilmember Almond made a motion for the City to implement the hotel/motel tax, seconded by Councilmember Hayes. The vote to approve the motion was unanimous.  

NEW BUSINESS:

  • Golf Cart Concerns – Mr. Dion Senn requested Council permission for golf carts to be allowed to cross the Franklin Parkway bridge over the Chattahoochee River. Attorney Mecklin was not aware that the Georgia Department of Transportation allowed golf carts on State Highway’s and would follow up with Mr. Senn’s DOT contact to check into the matter. After Council discussion, Mayor Rogers tabled the topic to the next meeting. 

  • Zoning Board Member Appointment – Council discussion ended with the topic being tabled to the next meeting. Mr. Dion Senn spoke up as Mayor Rogers began Public Comments. He stated that he was interested in the board position. Councilmember Hayes made a motion to appoint Dion Senn to the Zoning Board, seconded by Councilmember Bradfield. The vote to approve the motion was unanimous. 

PUBLIC COMMENTS:  NONE

EXECUTIVE SESSION:  NONE

COUNCIL COMMENTS:  NONE 

MAYOR COMMENTS:  Mayor Rogers commented that he said everything he needed to say except that he appreciated all City employees. They are doing a really good job and everything is looking really good.

ADJOURN:  There was no further business to conduct and Councilmember Bradfield made a motion, seconded by Councilmember Almond, to adjourn. The vote to approve the motion was unanimous. The meeting closed at 7:00 PM. 

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