October 20, 2020

Board of Education Meeting Minutes (11/08/11)

The Heard County Board of Education met in a regular meeting on November 8, 2011 at 7:00 p.m. at the Central Office in Franklin. Present were Chairman Morris Long, Vice Chairman Roger Harrod, Mike Crockett, Tim Holtzclaw and Superintendent Jerry Prince.

I. Mr. Long called the meeting to order and Mr. Holtzclaw gave the invocation.

II. Mr. Crockett moved to adopt the agenda. The Second was by Mr. Holtzclaw. Unanimous. See attachment book for agenda.

III. Mr. Holtzclaw moved to approve the minutes of the October 11 and 25, 2011 Meetings. The Second was by Mr. Crockett. Unanimous.

IV. There was no public participation.

V. Policy Matters. See attachment book for policies.

A. Mrs. Rayfield submitted Policy GAK(1)(Revised)- Criminal Background Check to be considered and approved at the December 13, 2011 meeting.

VI. There were no staff reports.

VII. Superintendents Reports

A. Mr. Prince reviewed current financial statements, activity in Debt Service account, SPLOST fund expenditures, and grant funds. Mr. Prince reviewed fund balances in system accounts and SPLOST revenue. Upon Mr. Prince’s recommendation, Mr. Harrod moved to approve the financial report as presented. The Second was by Mr. Holtzclaw. Unanimous. See attachment book for report.

Mr. Prince and Dr. Cole reported on preliminary work on the FY13 Budget and reviewed with the Board worksheets to estimate FY12 midterm FTEs, FY13 initial FTEs, and the FY12 midterm allotment. See attachment book for worksheets.

B. Mr. Prince presented a construction report.

VIII. Items for Discussion

A. The Board discussed setting the annual Board retreat for February 3 and 4, 2012. Dr. Cole will provide a list of alternative sites at the next Board meeting.

B. Mr. Prince updated the Board on the process for election of the BOE member for District 1 to replace Mr. Burson. Mr. Bledsoe, probate judge, has announced qualifying from 9:00 a.m.on November 21st until 12:00 noon on November 23rd. The election will be held on March 6, 2012.

IX. There were no items for approval.

X. Personnel. See attachment book for recommendations.

A. Upon Mr. Prince’s recommendation, Mr. Crockett moved to accept the resignation of Juanita Biggs from a non-certified position effective January 1, 2012. The Second was by Mr. Harrod. Unanimous.

B. Mr. Prince provided a summary report from exit interview questionnaires.

C. Mr. Prince distributed a letter addressed to the Heard County Board of Education.

XI. Mr. Long reported on receipt of Superintendent evaluations from all Board members and requested Mr. Prince add Superintendent Evaluation to the December agenda.

XII. Mr. Prince reviewed reminders including:

A. GSBA Annual School Law Training on December 1st from 8:30 a.m. to 4:30 p.m. at the Renaissance Waverly Hotel.

XIII. The meeting was adjourned on a motion by Mr. Crockett and Second by Mr. Harrod. Unanimous.

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